The Transactions Ledger

The Transactions tab is the firm’s ledger, the permanent record of every dollar that has moved, into trust, out of trust, into your operating account, between accounts, and back out as refunds. Where the other Financials tabs are about doing the work (billing it, sweeping it), this one is about seeing exactly what happened and proving it. It is the page you reconcile against your bank statements.

One List for the Whole Firm

This tab shows every transaction in the firm, of every type, in a single list. It has no view selector and no running balance column.

To see one case’s ledger with its balances, open the case and use the Account | Reconcile toggle in its Transactions section. Account shows the case’s invoices and the payments against them with a running balance, and Reconcile splits the case’s money into operating and trust columns. For details, see Transactions.

What the Entries Mean

Every row is one movement, and the Type tells you what kind it was. In plain terms you will see:

• Payments coming in, whether a client is funding their trust, paying you directly, or money is being applied from trust to one of your invoices.
• Withdrawals going out, such as a refund back to a client or a disbursement paid to a third party on the client’s behalf.
• Transfers moving trust money from one place to another, for example between two of a client’s trust balances.
• Balance adjustments, the manual corrections and the opening balances you carried in when you started with Outlaw (these show their source as your previous system).

The amount is colored so money in and money out read at a glance, and a payment that failed or was voided is marked plainly so you never mistake it for one that cleared. Each row also carries the date, who the money came from and went to, the case and client it belongs to, the invoice it paid if any, and the payment method used.

If your firm uses Outlaw Payments, a wide screen also shows a Status column for processed payments: Funded, Settled, Paid Out, or Refunded. A refused payment shows Returned when the processor reports a bank return, and Failed otherwise.

Showing Failed Payments

Failed and voided payments are hidden by default so the ledger reads cleanly. When the list contains at least one, a Show Failed Payments toggle appears in the toolbar. Turn it on when you need to see them, for instance when a client says they paid and you are checking whether an attempt bounced.

Recording and Correcting Transactions

You do not create transactions from this ledger; you record them on the case they belong to, where Outlaw can guide the trust and operating bookkeeping correctly, and they flow here automatically. The ledger is deliberately read-mostly so the record stays trustworthy. One guardrail to know: a transaction that is part of a finalized invoice cannot be removed from here, because that invoice is a sent legal document; you would unwind it from the invoice side first.